Retail Inventory - Setup
This guide provides detailed step-by-step instructions for setting up the Retail Inventory module. Before you can start managing retail inventory items and using them in POS, you must complete the setup configurations in the correct order. This setup ensures accurate inventory tracking, proper pricing calculations, and smooth retail operations.
Prerequisites: Retail Vendor Setup
Before configuring Retail Inventory, you must first complete the Retail Vendor setup. Retail vendors are used when creating inventory items and managing purchase orders.
Once Retail Vendor is configured, proceed with the Retail Inventory setup steps below.
Shipping Instructions
Shipping Instructions define the methods and procedures for receiving inventory shipments from retail vendor. These instructions are used in purchase orders and receipts.
1. Navigate to Setup → Retail Inventory Management.
2. Click on the Shipping Instructions tab.
3. Review existing shipping instructions in the table (if any).
4. Click the Add or Create button to add a new shipping instruction.
5. In the modal/form that appears, enter the Name for the shipping instruction (e.g., "Standard Delivery", "Express Shipping", "Pickup").
6. Enter a code for this shipping method.
7. Check the Default checkbox if this should be the default shipping method for new purchase orders.
8. Click Submit or Save to create the shipping instruction.
9. Repeat steps 4-8 for additional shipping methods as needed.
**Important Notes: **
- At least one shipping instruction should be created
- Default shipping instruction is used when creating new purchase orders
- Shipping instructions can be changed per purchase order if needed
Stock Types
Stock Types categorize retail inventory items based on their nature or stage (e.g., Finished Goods, Consumables, etc.).
1. Navigate to Setup → Retail Inventory Management.
2. Click on the Stock Type tab.
3. Review existing stock types in the table (if any).
4. Click the Add or Create button to add a new stock type.
5. In the modal/form that appears, enter the Name for the stock type (e.g., "Finished Goods", "Consumables", "Accessories").
6. Click Submit or Save to create the stock type.
7. Repeat steps 4-6 for additional stock types as needed.
**Common Stock Types: **
- Finished Goods - Completed products ready for sale
- Consumables - Supplies used in operations
- Accessories - Product accessories
- Spare Parts - Replacement parts
- Packaging Materials - Materials used for packaging
**Important Notes: **
- Stock types help organize and report on inventory
- You can filter inventory items by stock type
- At least one stock type must be created before creating inventory items
Landed Price Confirmation
Landed Price Confirmation configures how total landed costs are calculated. Landed cost includes the base price plus additional costs like freight, duty, packing, tariff, overhead, and cushion.
1. Navigate to Setup → Retail Inventory Management.
2. Click on the Landed Price Confirmation tab.
3. You'll see a list of landed cost components with checkboxes:
- Freight Percentage
- Duty
- Packaging
- Tariff
- Cushion
- Overhead Percentage
- Pricing From
4. For each component you want to include in landed price calculations:
- Check the checkbox to enable that component
5. For Pricing From, select the pricing source from the dropdown (this determines where the base price comes from).
6. Review the configuration to ensure all desired components are selected.
7. Click Save to save the landed price configuration.
POS Pricing Configuration
POS Pricing Configuration defines which cost components are included when calculating prices for Point-of-Sale transactions. This configuration affects how prices are displayed and calculated in the POS system
1. Navigate to Setup → Retail Inventory Management.
2. Click on the Pos Pricing Configuration tab.
3. You'll see a list of pricing components with checkboxes:
- Retail
- Whole Sale Price 1
- Whole Sale Price 2
4. For each pricing option you want to give to customer. Check the checkbox to enable that component.
5. Review the configuration to ensure it matches your POS pricing strategy.
6. Click Save to save the POS pricing configuration.
**Important Notes:**
- POS Pricing Configuration determines the pricing options for your customers.
Email
Please ensure that the email configuration is properly set up so that we can receive all notifications without interruption. Refer to the Email Setup section below for detailed instructions and additional information.
Email And Notifications - SetupLast updated